Privacy Policy

Information we collect

• Names and email addresses of employees, administrators and payroll contacts your employer gives us, and optionally a phone number for contact.
• Hours worked by date, notes, corrections, the reasons for corrections, approvals and disputes.
• Emails we send and receive for the service, including replies you send to our notification emails, and their delivery status.
• Records of each confirmation you make, including the time, the email link or signed-in session used, your IP address and browser type.
• Account and security information for administrators, such as sign-in times and multi-factor authentication status.

We do not collect Social Security numbers, bank account details or pay rates.

How we use it

• To ask for, record and confirm hours worked, and to remind you before payroll deadlines.
• To let your employer's administrators review, correct and approve hours, and to tell you about any change.
• To send approved hours to the payroll processor your employer chose.
• To deliver messages between you, your employer and its payroll processor.
• To keep the audit records employers need for wage-and-hour laws, and to secure and support the service.

Our emails are about your hours only. We do not send marketing, and we do not track whether you open emails or click links.

The app on your device

The RecordMyHours app runs in your browser and can be added to your home screen. It stores a sign-in cookie so you stay signed in, and a small offline page so you see a clear message when you have no connection. It does not store your hours on your device, and we do not use advertising or analytics trackers.

Automated assistant

Some answers to your questions, and suggestions when you describe your hours in your own words, come from an automated assistant powered by an AI service provider. The assistant can only look up your own recorded hours. It cannot submit or change your hours: you confirm every entry, and your employer reviews it. Our AI provider does not use this information to train its models.

Who we share it with

• Your employer and the administrators it authorizes.
• The payroll processor your employer designates, which receives approved hours.
• Service providers that run parts of the service for us under contract: hosting (Vercel), database (Supabase), email (Postmark) and AI (Anthropic).
• Authorities, when the law requires it.

We do not sell your information or share it for advertising.

How long we keep it

We keep hours records and their audit trail for as long as your employer must keep them under wage-and-hour law, which is at least three years and by default four years (longer in some states), and then delete them.

Security

We encrypt information in transit and at rest, keep each employer's data separate, require multi-factor authentication for administrators, and record every action in a tamper-evident audit log. Links in our emails only work for the person and pay period they were sent for, and they expire.

Your choices

• To see or correct your hours records, use the app or contact your employer's administrator. You can dispute any change made to your hours.
• If you do not want reminder emails, ask your employer's administrator; you can still report hours in the app.
• Contact us at recordmyhours@morganstreetdata.com with any privacy question.

Children

RecordMyHours is not directed to children under 13. We process information about younger workers only on behalf of employers who employ them lawfully.

Changes

We will post changes on this page and update the date at the top.